GreaseBook powers the most profitable, operationally efficient producers in the oil patch today.

Introducing Greasebook, the simplest, most cost-effective, fastest-growing oil & gas production software the industry has ever seen....

→ Achieve results in less than 1 week.
→ "Zero-sweat" company set-up, turn-keyed by a Petroleum Engineer.
→ "Done for you" Pumper roll-out and training.
→ Unprecedented 60-day, 200% money-back guarantee.

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Tracking Inventory In Oil & Gas Production

Most of the equipment you handle and components you use on an oil lease fall under the general heading of materials. That includes spare parts, pipes in storage, and chemicals that are stored on the lease. All of that stuff has to be recorded and while taking inventory isn’t fun, it is an important part of making sure a business is financially stable.


A pumper working on a lease will usually be somewhat responsible for the materials that get used in the course of a workday, so it all has to be kept track of and counted. A pumper will also usually be responsible for materials that are stored on a lease, particularly if they go missing; theft can be a serious problem. Materials need to be easily accessible, securely stored, and reasonably organized.

All of the tracking and accounting is made possible by accurate and meticulous record-keeping. Each type of material is usually tracked in its own set of records which requires a specific set of information. The record-keeping needs will usually vary from well to well, from lease to lease, and from company to company.


Storing Materials

While most materials are usually kept in a central location, there is often a certain amount of stuff that gets stored on the lease. There’s a few reasons for that. The central storage location may be in a town or other municipality, and believe it or not the materials stored in those locations can be subject to additional taxes. It’s also usually useful to have at least some stuff handy in the case of an emergency or to save on the cost of transportation. It’s not unusual to have spare rods, pony rods, and tubing on hand. It’s obviously not too useful to store fuses at the company’s office, so there’s usually a supply at the lease. Older equipment being removed or new equipment to replace it might be held temporarily at a location, as will ladders, walkways, and other infrastructure before it’s put in place. It’s not unusual to have a bit of everything handy.

All this stuff will usually be stored in a fenced and locked part of the lease. This area will need to be prepared to keep the equipment stored there in good condition. It may include a small doghouse for storage of more sensitive equipment or as a place to fill out paperwork out of the weather. The fenced-in area will need to be large enough for a truck to enter, deliver its load, turn around, and drive out.

Among other things, it’s important to keep weeds and plants from growing, as they can lead to a variety of problems. The lack of plants means that mud can be a problem if there aren’t any preventative measures taken. Crushed rock is used to address both problems. The yard itself should also be placed to prevent issues with drainage and other problems.

Some material may need to be stored off the ground. This will usually include engines and other delicate equipment. Concrete slabs or wooden slabs may be used. A roofed truck dock is great for handling larger and heavier material. All engines and other equipment should be winterized when they are put into storage. ‘Winterization’ means to drain fluids and seal openings to prevent damage from weather, which will probably need to be done no matter the season. Rain, in particular, can cause rust and valve damage.

The storage area should be well organized to make everything easy to find. A plan of the storage area is helpful, with all the material marked down. Equipment racks and storage should be labeled and marked clearly so that everything is easy to find; some sort of plan where everything is numbered in order usually works best. Everything should be recorded as soon as it’s brought to the storage area. If inventory isn’t tracked, it’s much more likely to go missing.

When it’s been decided that material is no longer useable on the lease, it can be downgraded to either junk or scrap. These are terms that have specific meanings: scrap is not repairable and has essentially no useful parts, while junk isn’t usable but may still have some useful parts or pieces. Junk might be held onto so that it can be worked over for spares. Either junk or scrap could be sold at auction. It all has a value, even if only a small amount, and so junk and scrap need to be tracked as well.


Pipe Storage

Pipes and rods will normally be stored on the lease, as waiting for replacements can cause a significant amount of well downtime when it’s not producing. Pipes are rated according to the quality of the steel and the depth they’re rated to. The lowest rating, for example, is H-40, followed by J-55. The pipe will be stamped with it’s original rating. However, the pipe’s rating may change; when used pipe is removed from the well but is still in decent shape, its quality will be downgraded one step and it may be put to some other use. For example, a joint of J-55 piping will be downgraded to H-40. This change in rating is not marked on the pipe itself, but only in the materials records. The recorded rating should be trusted over the rating stamped on the pipe.


Figure 1. A rack for storing pipe at a lease location.

Pipes are stored in racks, which need to be designed to be large and strong enough to hold the lengths of pipe that are going to be used. The racks are also usually placed so that the pipes are oriented north-and-south when stored. It’s believed that this can prevent or slow the re-crystallization of the pipes, which can impact its strength. It’s also helpful if the pipe rack is built so that the pipe can be easily rolled on and off a truck.

Pipe and rods can be stacked in layers with strips of wood used to separate each layer. A wooden block can be nailed on the board to prevent pipe from rolling off the rack unexpectedly. Pipe should be even and neat when stored in racks. It also should be collared, and the threads should be cleaned and covered with thread protectors. It’s common to store pipe and rod joints by length, with lengths coming in different ranges. In range 1 are pipes 30 to 35 feet in length. In range 2 are pipes 35 to 40 feet long. Range 3 includes pipes from 40 to 45 feet long.


Chemical Storage

Chemicals are usually expensive and can be dangerous, so it’s essential that they are always clearly identified. They usually come in drums that hold 55 gallons, which should be marked with the contents and the date the chemical arrived at the storage location.


Figure 2. It’s important that chemicals are stored correctly and disposed of when they are no longer needed.

There are a few requirements and common practices that should be followed when marking chemicals. The markings should be at least 1 inch high and spaced so that they are easy to read. The markings can be specific to the chemical or just be a general category. For example, chemicals used to treat oil could be marked with an O, solvent for clearing paraffin can be marked with an S, and so on.

The inventory of chemicals should also always be kept up to date. Accurately tracking the amount of chemicals on hand also allows you to anticipate when more will be needed. Misplacing or misidentifying chemicals can lead to serious problems. Not only can it lead to unsafe handling, it can also be costly to identify chemicals so they can be disposed of correctly.  

Chemicals should be inventoried regularly so that the amount used in the preceding month can be calculated. With that information, it’s possible to estimate chemical usage over time. Each 55 gallon should be counted, and partly full barrels should be measured and accounted for as well. There are charts that allow you to convert depth gauged in a barrel to volume of fluid.

Details about the chemical should be noted in records (better yet, in your GreaseBook oil and gas production operations software for your mobile device), including the name, purpose, instructions for use, and how long it can be stored.


Inventorying And Moving Stored Materials

It’s likely that materials will be moved on and off the lease with some regularity. Projects will need specific equipment that has to be brought to the lease, counted, and stored, with each step being recorded. It’s not unusual for extra material to be brought for each project. When the project is completed, this also has to be counted up and either sent back to central storage or held on the lease.

A materials transfer sheet is needed whenever materials are moved. When pipes are being moved, a pipe tally sheet will also be needed. Both of these will have some specific fields that need to be filled out. It’s not unlikely that there won’t be a field for an important piece of information, or that there isn’t space to write everything. It’s common practice, in that case, to write ‘OVER’ on the front of the sheet and then add whatever notes are needed to the back. An example of information that’s important to note includes the downgrading of pipe, specifics about storage, or handling instructions. As usual, it’s better to offer too much information than too little.

In some cases, material may be owned as part of a joint venture with another company. This equipment has to be handled carefully. Though some piece of jointly owned equipment may be just the answer you need to a problem, it will usually have restrictions regarding its use; jointly owned equipment is usually reserved for the joint venture. This material has to be carefully kept track of and it should always be clear, both by sight and in the records, what material is jointly owned.

Is your appetite for oil & gas operating knowledge insatiable like ours? 😀 If so, check out these related articles: The Basics Of Keeping Records For Oil & Gas ProductionWell Records For Oil & Gas Production and, Operational Records For Oil & Gas Production Wells – they’ll be sure to pump you up!!!

How CAN we guarantee you a 6% lift in profit margin in 6 weeks*?

*PLEASE NOTE: 6% is the AVERAGE result of producers who implement the app into their operations..... which means a full HALF of our clients do better 🤑


Send us your Well and Pumper info 📑

Your team sits back while our Petroleum Engineers turn key your build out, setting up all production facilities to precisely mirror what you’ve got going on in the field.

Day 1

Roll out Pumpers 👨🏻‍🦰👴🏻👨🏻👨🏾‍🦱👴🏽🧔🏼‍♂️📲

We train, instruct and hand hold your pumpers every step of the way. Typical time for a pumper to learn the app? 8 minutes.

Week 1

Immediate Results 🎯

  • Your production data in On Time: Because your pumper can enter production on ANY device (Android, Apple, tablet, PC, Mac, Desktop or Laptop) AND the app works offline, you’ve eliminated ANY excuse for you NOT to have your data. PS for better or worse, NOBODY leaves their home without their phone 😉
  • Your production data is Quality Controlled: Because the app checks your pumpers’ work, all your production data should now be QC’d.

Week 6

6% Lift in your Net Profit Margins Achieved or You Don’t Pay 💯💰📈

  • Your production data is in a Centralized Place: Because you have a simple system and everyone in the field knows how to work it, no one on the team ever has to wonder what’s really going on in the field.
  • The pulse and overall health of your company’s production is now known at all times
  • The status of any asset or pumper can be reviewed from any device
    • Because of this, you have now progressed to the point where you may want to set up Alerts around your production. To get you started (and get your creative juices flowing), we’ll implement two alerts on your behalf:
      • Comments
        • Get notified anytime a pumper leaves a comment without having to dig for it.
      • 7/14/30 Day Running Average
        • Get treatment to a well as soon as it shows signs of falling off.
    • However, the number and type of Alerts you can set up around your production are endless. A few common examples we see as having the biggest impact to your operations are:
  • Reduced Downtime
        • A well never sits idle for longer than it has to due to a pumper not calling it in.
  • Account for Every Drop of Oil
        • Each transfer of crude is meticulously tracked and every drop accounted for. No more skimming vacuum truck operators or purchasers pulling that extra inch of ‘velvet’ from your oil hauls.
  • Cap Ceiling Pressures on Injection and SWD wells
      • Injection wells are rated for certain pressures and blow outs are expensive. Get notified anytime an injector creeps above its maximum allowable pressure.
    • How many days since a Pumper last checked in? 👀
      • Do we trust our pumpers? Yes! Do we also want to verify they’re doing what they’re supposed to do? Oh yes!! Anytime a pumper goes AWOL for more than X days (doesn’t show up on site, doesn’t submit data) you know about it.

The bad news is you still have to work. The good news is you now have the power to put full oversight of both your pumpers and your production on automatic enabling you to focus on the activities in your company that will move the needle such as acquiring more wells, drilling and re-completions, or simply taking more time off 🏝️



Accurate & Timely Production Data

Weekly, monthly, or missed reports simply don’t cut it. Why? Because longer reporting intervals increase the risk of inaccuracies and discrepancies in your production data, which not only erodes trust in the reported figures but also makes it challenging to analyze trends or forecast future production 📉 With Greasebook, eliminate any excuse NOT to have your production data.

Reduced Downtime through Alerts

Gain timely detection of equipment malfunctions or other operational issues and prevent costly breakdowns. With Greasebook, alert your in-house team to issues in the field wherever they're at.

Centralized Repository

Get full production history, well files, commentary and the like in the hands of the people who need it (when they need it) and enable everyone in the field or office to do their best work.

Reduced Overhead

The height of cultivation runs to simplicity. Greasebook is kinda like a "Robotic Production Tech" 🤖, streamlining your operations and automating back-office tasks all while eliminating any excess operational drag ❌ ⚙️

Increased Production

Catch a hole in the tubing or an engine issue immediately when a well begins to slip (not several weeks later when your purchaser statements come in 💸)Greasebook is the next best thing to 'sitting shotgun' with each pumper on every route. And because you'll have complete visibility of your assets and your field crew, you'll not only avoid significant expenses associated with repairs and oversights but you'll also produce more oil because of it.

Full Accountability

Get everyone in the field on the same page and gain full transparency of your assets and pumpers in the field. Eliminate any chance of boiler housed reports and ‘Kitchen Table Pumping’ for good 🍳

→ “Zero-sweat” complete Company setup, turn-keyed by a Pet. Eng.
→ “Done for you” Pumper roll-out and training


From one-off wells to lengthy routes, no matter what form your pumping takes, GreaseBook keeps your pumpers focused on moving those production updates from field to office.


Easily gather everything that matters. Track tank levels, capture notes, administer well tests, submit photos of scanned run tickets. All from the field. All on your mobile device. All over the cellular network.


Connect with the people who help you get it all done. Communicate, collaborate, and share in real-time with your guys and gals in the field without ever leaving the GreaseBook.


Access fast, accurate gauge sheets. No need to re-key production or manipulate Excel. Just one click and your production is organized into a beautiful screen-friendly layout.



Your Greasebook Set-Up explained in 3 simple steps. Send us your existing production info or login to your existing Legacy Production System and we’ll assign a Petroleum Engineer to turnkey your entire setup for you.

We’ll build your wells, your tank straps, your users and anything else you require.

Once everything has been approved by your team, we’ll roll out and train your pumpers while you focus on more important stuff.

Send us your Well and Pumper info 📑

Your team can sit back while our team of Petroleum Engineers turnkey your build out, setting up all production facilities to precisely mirror what you’ve got going on in the field.

We roll out and train your Pumpers 📲

We train, instruct and hand hold your pumpers every step of the way. What's the typical time for a pumper to learn the app? About 8 minutes.

Immediate Results 🎯

Because the app works offline and NOBODY leaves their home without their phone, you’ve eliminated any excuse for you NOT to have your data. What about those pumpers who doesn't have a smartphone?

With Greasebook, in addition to smartphones your pumpers can also enter their data on whichever PC, Mac, Desktop, Laptop or Tablet they're most comfortable with 💻✅

→ Achieve results in less than 1 week
→ Doesn’t work? Don’t like it? WE PAY YOU.
→ 60-day,  200% money-back guarantee

Share Responsibility

Production data syncs across all pumpers who share the responsibility of a particular lease. That means no more calling, no more meeting up to trade-off books, and no more miscommunication.

Mobile Sync

Automatic sync means your production status is available the minute your pumper returns to coverage.

Offline Access

Pumpers retain access to historical production by making their work available even when a connection isn’t.

200% Money-Back Guarantee

If after running the app for 60 days in your operation you're not satisfied, we'll either work with you until it's right or we'll DOUBLE your money back.

Voted New Technology Development of the Year.

bbls pumped to date
MCF flowed to date

Simple 8-minute Ramp Up

Average time to learn? 8 minutes (and yes, this goes for those pumpers who are 75 years old still tending wells…)

Custom Reports

Select one of our premade reports or build your own.

Alarm Alerts

Whether it’s a full tank or well is offline, we’ll text or email anyone you want if there’s an issue.

Production Graphs

See the big picture with beautiful production displays which render perfectly on any device.

Field Data Collection

Enter run tickets, BS&W draws, water hauls, track dual product tanks, conduct well tests all via the Greasebook. Now, your real-time monitoring shows right alongside those manual pumper gauges.


Real-time production is worthless if you don’t have the contextual information to complement it. Tag or search pumper comments by lease, well, or injector/SWD – letting the whole team know precisely what’s going on in the field.

Well Testing and Allocation Engine

Robust well testing and allocation engines to satisfy even the most complex gathering system.

Downtime Tracker

Which wells are down? How long they been down for? Why are they down? Now, you’ll know at a moment’s glance.

State & Government Auto-Report Filer

Yes, you read that right. We’ll produce your State and Government production reports enabling your back office to catch their breath.

Scheduled Reports

Want a report with your coffee every morning at 5AM? Got a WI partner who won’t quit calling to ‘get the numbers’? Set’em up on an automated report and watch the daily minutiae disappear.

Well History Files

A single place for your downhole and surface equipment PDFs, Word Docs, and the like – accessible in both the field and office.

Pumper GPS Tracker

Wanna know how many times your pumper is showing up each month? When was the last time someone set foot on a particular lease? No more “he said, she said” – with GPS tracker, now you’ll know the full story.

Custom Variables

Track any variable at any lease no matter how obscure.

Custom Logic

Components of a production system don’t operate in a vacuum. We make complex math simple so you can focus on analysis NOT spreadsheet jockeying.

Partner/Investor Permissions

Maintain transparency by giving special partners and investors access to their production (and ONLY their production!)

Read-Only Permissions

Giving certain users the ability to ‘look but don’t touch’.

Privacy and security. Keep what’s private pri****.

Bring the most advanced security to your operations. The GreaseBook comes with built-in protections against malware and viruses, and given our open API it gives you the freedom to choose what you share and how you share it. So no matter what you’re doing (or where you’re doing it), GreaseBook helps your private information stay that way.

→ “Zero-sweat” complete Company setup, turn-keyed by a Pet. Eng.

→ “Done for you” Pumper roll-out and training

(just a few of) the products we integrate with


“If you’re unsatisfied for any reason during your 60 day trial, we'll either work with you until it's right or we'll DOUBLE your money back. How can we do this? We're just that good. But don't take it from me. Check out what our clients are saying below......"
Greg Archbald
Perpetual Student of the Oilfield
Founder of GreaseBook

→ Achieve results in less than 1 week
→ Doesn’t work? Don’t like it? WE PAY YOU.
→ 60-day,  200% money-back guarantee



Ask us anything


Not really. Simply share with us your Excel reports, paper gauge sheets, or the login to your existing legacy production software and we’ll take care of the rest. Our petroleum engineers turn-key your entire setup, we’ll reach out once we’re done. Bada bing.

You’re right. And, because no one leaves their house without their phone (and because our app works offline), we eliminate any excuse for your pumpers NOT to send you their data. See, we told you this would be easy.

In addition to both Android and Apple smartphones, the Greasebook also works on any tablet, laptop, or desktop.

While Greasebook has been implemented in many of the country’s largest publicly traded production companies operating thousands of wells, Greasebook is focused on serving the small and mid-sized independent US-based oil & gas operators.

Anywhere, anytime, on any device (phone, tablet, desktop or laptop).

The beauty of the app is once your pumpers start submitting their production via the Greasebook – anyone on your team can access production reports, graphs and well files from any device at any time.

It’s sorta like a centralized place from which everyone on your team can work, without all the calls, text messages and emails that would go on otherwise.

Absolutely. As your pumpers continue to add tickets, comments, pressures, well tests and any other relevant information, your investors will have guest access to as much (or as little) information as you’d like.

Of course, they’ll only see production info for the wells in which they participate.

Oil & gas companies who run Legacy oil and gas software systems expose themselves to major risks (and minor annoyances…)

The complexity of traditional oil & gas production systems is twofold:

  1. Software Problem: Legacy software systems are expensive, outdated, clunky and have extremely complex interfaces. In fact, because of all the support and manual interventions required, continuing to use outdated software can often be more costly than simply upgrading.
  2. People Problem: Legacy software systems take an enormous amount of time to familiarize oneself with. And, anytime an employee quits, retires, or is let go the amount of training required for new employees can be significantly higher than for newer, more user-friendly software.


This is a lose/lose. What’s more, given all the set-up fees, training fees, support fees and the like the projected ‘savings’ never materialize and now your forced to contend with fluctuating hydrocarbon prices AND a bloated monthly OPEX.

Talk about getting stuck in the muck!

With Greasebook, office users are 99% proficient with the platform in about 20 minutes.

Within 2 seconds – FROM YOUR SMARTPHONE – you’ll have your answer to any question regarding production, allocations, performance, well history files, commentary, run ticket reconciliation, Custom Reports, State reports, and more – all sliced and diced and customized at the Company, Operator, Battery, Well, State, County, Section, Township, Range, Acquisition, or even Supervisor level…

We’ve been at this for awhile. Greasebook was established in 2012 and now supports more than 400+ oil and gas operators (small ma & pops and publicly traded companies alike) across 20 States.

Today, Greasebook is now the fastest growing production software in the patch.👏

The Greasebook corporate outpost is proudly located in Oklahoma City, Oklahoma 🤠📍

The Greasebook helpdesk is staffed by Petroleum Engineers, Geologists, and Completions Experts Monday through Friday, 8AM to 5PM CST. 

We have a real-time chat through which most questions are answered in 2 minutes or less.

Naturally, some questions are more complex and you’ll want to speak to someone over the phone. In this case, we aim to complete all callbacks within two hours of scheduling.👌

Of course, your Dashboard and Reports are available to you 24/7.

We don’t blame them.

Pumpers have been burned by Legacy Production Systems in the past. 😵

However, given how much upside you stand to gain in the form of time savings and profit, DON’T let the tail wag the dog, folks!! 💸

Real talk: the average pumper takes about 8 minutes to learn Greasebook (and that goes for guys in their 80s still tending wells…)

Give us two days and we’ll make believers out of your entire pumping crew….

Still not convinced? Check out Greasebook’s “Pumper Wall of Love” by clicking here and let the pumpers tell you themselves 😘

Let us help you help yourself. Simply send us your existing production info, and we’ll assign one of our Petroleum Engineers to turn-key your entire setup for you.

We’ll build your wells, your tank straps, your users and anything else you require.

Finally, once everything has been reviewed by your team, we’ll roll out your pumpers and either train them for you or with you – whichever you prefer.

That’s not a question, but actually no.

The average pumper demands anywhere from $125 to $400 per month.

And depending on what you require, Greasebook is priced anywhere from $5-15 well/mo.

So, given how much more you’ll get out of your pumpers, how much we’ll streamline your operations, and how quickly we’ll get this all done for you, we’re actually kind of a bargain.

Our guarantee is two-pronged…

First, run the app for full 6 weeks in your operations. If you’re not completely satisfied YOU DON’T PAY.

Second, if for any reason you’d like your money back in first 30 days after paying simply let us know and it’s yours. 🤝

However, if you’re anything like our other 400+ operators you’ll be wondering why you didn’t do this 6 months ago…

We’re ready when you are. Take the quiz and schedule a call here – depending how many operators we have in front of you, there’s a chance we can get you up and running by the end of next week.

→ “Zero-sweat” complete Company setup, turn-keyed by a Pet. Eng.
→ “Done for you” Pumper roll-out and training

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